I wrote this post in 2009 when I was the founder of a startup company and was doing some research in drafting employee appointment letters. This is what I found in general—a lot of appointment letters given to employees lack two things: 1) The simplicity in communicating their message. 2) Communicating like a human being.
The 2009 post below:
I am preparing our team members’ appointment letters, contracts, etc. And I am reading samples of actual appointment letters as a reference for me to draft them (boo hoo, where’s my HR manager?)…No wonder loads of people hate their work. Look at the appointment letters…are the management hiring a robot or slave??!!! JEEZ!!!!!
It all started out nice & polite:
‘We have pleasure in offering….
Then, it spirals downwards…
The Company may at its discretion extend the probationary period by another three (3) months.
You are advised that as a condition of your employment with the Company, you are liable to be transferred to work in any location, section, department, division, subsidiary, country or Line of Business at the absolute discretion of the Company. (If hell has a valid address, you bet we have the absolute discretion to send you there too!)
Should you be found to be medically unfit, your service shall be liable to be terminated. (translated—if you are dying, please don’t bother us.)
Followed by MORE discretion…
An employee at the discretion of the Company….
But, they did end the slave contract with an encouraging ending, though:
We take this opportunity to welcome you aboard and wish you a successful career with the Company. (Evil smile)
I am offended to read this letter, don’t see traces of humanity here…but ahh…you say, ‘Mel, just you wait till you deal with eeeeevvvvvil employees, then you will see why you need Evil Appointment Letter Writing Skill 101’…
Sigh…I mean, c’mon, is this it? Resorting to cold, technical jargons so that you can whip people into submission?!!